Free entitlement for 3 and 4 year olds

Early years funding network events were held in June to provide information to childcare providers as to how funding will be delivered from September 2017.

There will be additional early years funding network events organised over the coming weeks and we will provide additional information on the early years bulletin when the dates have been finalised.

The presentation document for the network events is below:

Register to deliver funded places or change your payment details

We have changed the process of how we receive information from childcare providers. You may use our new online form to:

  • register to deliver funded places
    • if you are already registered for free childcare and education for 2 year olds but wish to register for free entitlement for 3 and 4 year olds or 30 hour free childcare
    • you do not have to re-register for 30 hour free childcare if you already offer free entitlement but you do still need to ensure that you have completed an annual provider agreement
  • complete the annual provider agreement
    • the annual provider agreement must be completed to continue to receive early years funding
  • update your bank details
Complete the online form

Funding rate for 2017 to 2018

The funding for Northamptonshire’s childcare providers delivering free entitlement for 3 and 4 year old children is determined by the local Early Years Single Funding Formula (EYSFF).

There will be 2 funding formulas used during the 2017 to 2018 period.

A transitional formula with a base rate of £3.75 (including £0.14 notional SEN) will be used from 1 April to 31 August 2017 and a final formula, with a base rate of £3.80 (including £0.14 notional SEN) will be used from 1 September 2017 to 31 March 2018.

You can find details of each formula within the relevant document below:

Elements of the funding are determined, directly or indirectly, by the degree of deprivation (as defined by the National Index of Multiple Deprivation) attached to the postcode of the setting or the domestic residence of children attending the setting.

For information regarding postcodes in areas of deprivation, Children's Centre reach areas and districts please use the below document:

Below is a list of postcodes in the county together with a deprivation rating of the postcode:

Visit the Department for Education (DfE) website for more information.

How do I claim the free entitlement for 3 and 4 year olds?

Headcount day information

The second headcount day for the Summer funding block is on 17 August 2017 and is for any free childcare for 2 year olds and free childcare children who have started with a childcare provider after the 27 April 2017.

In order to receive payment for each individual child, providers must complete the relevant headcount return on each of the headcount periods.

This online return can be completed on the eyccdcs secure website site from 10 July to 20 August 2017. The form will close at midnight on the Sunday.

Other information regarding funding claims will be made available in the Early Years Bulletin.

Free entitlement for 3 and 4 year olds - guide for providers

Use the guide below when claiming the free childcare for 3 and 4 year olds:

Parental declaration

Below is the  parental declaration that acts as the contract between the family and the provider of the free childcare for 2 year olds, the free childcare for 3 and 4 year olds and 30 hours free childcare.

Please note: The privacy notice must be viewed by the parent or ​carer before they sign the parental declaration.

If you require assistance regarding the parental declaration, please do not hesitate to contact us at

Funding information sheet

The information sheet for the free childcare for 2 year olds and the free childcare for 3 and 4 year olds is now available:

Provider calendar

There is no longer a separate set of opening and closing dates for the data collection form for the maintained sector. The maintained sector will have the same data collection availability dates as private, voluntary and independent  (PVI) settings and childminders.

Statutory guidance - early years and childcare code of practice

The county council is bound by the statutory guidance - code of practice. These guidelines are issued to all local authorities by the Department for Education (DfE) on the delivery of the free childcare for 2, 3 and 4 year olds.

EYSFF indicative budgets

To find information on the provisional EYSFF Indicative Budgets for 2015 to 2016, please visit the council's Budget Information pages.

Can I make an appeal if I haven't received the correct funding?

Childcare providers who have made an error on their headcount return and therefore did not receive the correct amount of funding will be able to make an appeal.

Appeals can be made for the information submitted on the main data collection headcount return and the second 2 year funding headcount return only. Appeals cannot be made for advanced funding.

Appeal process

You can submit an appeal by completing the appeals process questionnaire. You will need your login details to be able to complete the questionnaire.

If you have forgotten your log in details email and they will reset them for you. 

Make an appeal

In addition to submitting the online form, you will need to email copies of: 

  • parental contracts
  • the register for all children for whom you are appealing, and your letter of appeal to the early years team.

The appeal must be accompanied by all supporting information - no appeal will be considered without this information.

For information regarding the appeals process, appeals questionnaire availability dates and panel dates please use the document below:

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