Updating your school admissions register

All schools (including independent schools) must supply the local authority with information on children who transition outside the standard transition points.

For example, if, within the school year they:

  • start at your school
  • leave your school

New starters

Please let us know as soon as possible when you have been notified by the child's parent or carer and within 5 days of registering new pupils.

Child leaving

Refer to Annex A (Regulation 8 reason for deletion) of the DfE guidance to confirm the reason for the child leaving.

How to notify us

Use the table below to check which form you need to complete.

​What are you telling us about?What you need to do​Relevant regulation 8 reason for deletion​When you need to notify us​
​Child has joined your school during the school termComplete the admissions register form​Not required​Within 5 days of registering new pupils (at the latest within 5 days of the deadline supplied by admissions in the admissions letter)
​Child has left your school and you know where they are going Complete the admissions register form​1, 2, 3, 4, 5, 12, 14 or 15

Please select the relevant option when prompted to on the form

​No later than the time at which the pupil's name is to be deleted from the register (for deletion the pupil must satisfy one of the criteria in the regulations)
​Child has left your school and you don't know where they are going Complete the child missing in education form

5, 6, 8, 12, 14 or 15

Please add reason to 'Further information' section (section 2) of form

​No later than the time at which the pupil's name is to be deleted from the register (for deletion the pupil must satisfy one of the criteria in the regulations)
​Child has left your school due to another reason (for example being educated at home, at risk of exclusion)Complete the risk of exclusion form

Complete the child being educated from home form

4, 7, 9, 10 or 15

Please add reason to 'Further information' section (section 2) of form

​No later than the time at which the pupil's name is deleted from the register
​Child has left your school due to permanent exclusionComplete the permanent exclusion form

​13

This will not need adding to the form

​Within 24 hours of the exclusion

Contact us

For any other advice, please contact our Educational Inclusion and Partnership team duty officer using the online form below:

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