Register to deliver funded places or change your payment details
You can use our online form to:
Register to deliver funded places, update bank details or complete an annual provider agreement
- register to deliver funded places.
- if you are already registered for funded childcare and education for 2 year olds but you wish to register for funded entitlement for 3 and 4 year olds or 30 hour funded childcare, you will need to complete this section
- you do not have to re-register for 30 hour funded childcare if you already offer funded entitlement but you do still need to ensure that you have completed an annual provider agreement
- complete the annual provider agreement
- The annual provider agreement must be completed to continue receiving early years funding.
Please note that the updated provider agreement for 2019 to 2020 will be available shortly – additional time for submissions will be allocated accordingly.
- update your bank details
Any family living in Northamptonshire can now use the Online Eligibility Checker (OEC) to find out if they are eligible for funding. They can then use the reference number provided to reserve a childcare place.
The Online Eligibility Checker issues a reference number (beginning with EC) for all checks made, including those that are not eligible, so it is extremely important that you check that the reference number is:
- a reference number confirming eligibility for funding
- still valid - that the reference number hasn't expired
Childcare providers are expected to check the eligibility of all reference numbers given to them. If a place is offered to a family and the reference number is not eligible, no claim for funding can be made and no funding claim will be paid.
The reference number is active for 6 weeks. A parent or carer must have it checked within 6 weeks of issue by a childcare provider and reserve a place even if the child cannot start immediately; the childcare provider will keep the reference number.
If no place is found or reserved within 6 weeks the number will expire and the parent must obtain a new reference number by using
the OEC again.
How do I check the validity of the reference number?
To check the reference number obtained by a parent or carer use the tool below.
Eligibility checker tool
How do I receive payment for a funded childcare place?
Funding rate for 2019/20
The funded childcare and education for 2 year olds funding rate has been finalised for the 2019 to 2020 fiscal year and has been set at £5.10 per hour.
Headcount day information
For information on headcount dates and the dates that forms will be open, please see the document below:
Registered providers can make their headcount claims by logging into the provider portal and completing them.
Please use the below guidance document for information on how to use the provider portal:
Following the monthly payment of headcount claims, a detailed payment report will be sent to providers to give a full breakdown of payments and all Early Years supplements received. A guidance document for these reports can be found below:
Other information regarding funding claims will be made available in
the Early Years Bulletin.
Below is the parental declaration that acts as the contract between the family and the provider of the funded childcare for 2 year olds, the funded childcare for 3 and 4 year olds and 30 hours funded childcare.
Please note: The privacy notice must be viewed by the parent or carer before they sign the parental declaration.
If you require assistance regarding the parental declaration, please do not hesitate to contact us at
Further support and guidance
There are currently no discretionary funded places available through Northamptonshire County Council for 2 year olds whose family do not meet the national eligibility criteria.
Statutory guidance - early years and childcare
The county council is bound by the statutory guidance. These guidelines are issued to all local authorities by the Department for Education (DfE) on the delivery of the funded childcare for 2, 3 and 4 year olds.
SEND Code of Practice
Local authorities must ensure they meet their duties under the Equality Act 2010 and take account of the
Special Educational Needs and Disability (SEND) Code of Practice 0 to 25 when securing funded places.